Help us to record and monitor data effectively

Area of opportunity: Data management
Opportunity description:

Our service works with African and African-Caribbean people with mental health issues and we offer a range of different services that aim to improve mental health and wellbeing. We currently gather all our monitoring and evaluation information in paper format, which makes reporting very time-consuming. We want to move to an electronic system that enables us to record, monitor and report information easily and that holds the information securely. We would like someone to review an existing database, which we aren’t currently using, to see if it is fit for purpose and then help us adapt it or set up a system that works for us.

We would like you to:

- Review the current database that has been created but isn’t currently in use
- Advise us on the best way to store the monitoring information that we need to gather and report on
- Create a data system to store the information – this could be a database or excel spreadsheets
- Show us how to use the system to make the most of the information available and create some basic guidance notes to explain how to use it.

We will make sure you:

- Have a consultation about what we need and why and background information about our service.
- Are provided with the categories of information that we will need to store.
- Are aware of any budget we have to purchase software (if any).
- Have a computer/laptop to use.

You will have the chance to:

- Use your skills to support our vital services
- Learn more about our work and the difference we make
- Work together with our friendly and motivated team
- Gain insight into mental health and well-being support and services

Difference this will make to the group:

Our current paper based system makes reviewing and reporting on information time consuming and means that we are not making the best use of the data we have access to. Your support will free up staff time to focus on service delivery and development and will also enable us to better evidence the impact of our work.

Minimum commitment
2 days
Ideal commitment:
2 days